Let us bring your visions to life and ensure that your event will never be forgotten!
Every event begins as an idea and
ends as a memory
Let us bring your visions to life and ensure that your event will never be forgotten
After working together for nearly a decade, we started One Plan in July of 2012 eager to create unforgettable experiences for our clients. It is our desire to bring hands-on expertise to every program we manage. Our dedicated team takes ownership of the entire process to ensure your event is successful. At One Plan we know how valuable your time is and it is our commitment to execute your vision flawlessly.
Carol and Anna
Full Service Program Management
Research locations and arrange site visit
Negotiate hotel and vendor contracts including rates, concessions and attrition clause
Secure all meeting space, audio visual and food and beverage needs
Assist presenters, speakers, trainers and entertainment with any special requests or needs
Provide unique touches to enhance the event experience
Arrange and monitor all flights with our Air Specialist partner
Negotiate and secure all ground transportation needs
Provide all communications and handle any special needs or requests
Build a branded website with registration and travel profile forms, current itinerary and other pertinent information
Produce icon to be saved to mobile device for easy access to website
Complete confirmation packets sent via email or regular mail
Option to sign up to receive event-related text messages
Provide and agree upon a scope of work, detailed estimate and payment schedule
Keep client updated on the budget and receive approval for any incremental costs
Ensure guests are aware of any costs they are responsible for during the event
Create and maintain hotel rooming list and transportation manifest
Update and advise on attendance numbers and attrition deadlines
Collect and report information obtained from guests that is relevant to the event
Facilitate post program survey and report findings upon request
ROI and cost comparison reports upon request
ONE Plan Event Portfolio
La Jolla, CA
Hello One Plan Team –
It is with great pride that I write to all of you today to express a very sincere “Muchas Gracias” for all your hard work, dedication, meticulous planning and passion that was evident during the execution of our Annual Sales meeting last week in Costa Rica. I have been to many of these events during my years in the business, and I must say that last week´s meeting was a clear example of world class execution.
I know that we took a risk by moving to an international location, which posed many challenges such sending the beer and POCM materials, coordinating from afar with cultural/language differences, and working with a new venue altogether. But in the end, you were able to pull it off brilliantly, both in substance and form.
My most sincere congratulations to you all, and thank you again for all the support and commitment. What a great way to start 2014!
All the best!!
Chief Executive Officer
San Jose, Costa Rica
Anna, Carol, and the One Plan Team -
Thank you so much for all you do to help us prep and execute our Annual Meetings. We had a consolidated planning timeline this year and your partnership helped us achieve a fantastic result. We are receiving some really great feedback from our customers, our employees, and the beer industry trade publications. You are always willing to go above and beyond for us and our guests and it really shows. Thank you again for everything you do for us!
Chief of Staff/Director, Sales Operations
Buffalo, New York
Anna, what great assistance and coordination from Jill and Jackie! Really a great help to keep us all going in the right direction. And when one of our trains was late and we missed our connection they were able to redirect and handle the situation seamlessly!
Their attention to these logistical details allowed us to concentrate, learn and experience Europe and it's beer culture, which was our overall goal.
Strategic Accounts Director
San Diego, California