Full Service Program Management

Research locations and arrange site visit 

Negotiate hotel and vendor contracts including group rates, concessions and attrition clause

Secure all meeting space, audio visual and food and beverage needs

Assist presenters, guest speakers and secure any additional entertainment needed 

Out of the box solutions for corporate meetings and incentives

Travel

Arrange and monitor all flights with our Air Specialist partner

Negotiate and secure all ground transportation needs

Guest Communications

Provide all communications and handle any special needs or requests

Build a branded website with registration and travel profile forms, current itinerary and other pertinent information

Produce favicon that can be saved to the home screen of mobile devices to provide easy reference

Confirmations and event details to be provided 

Option to sign up and receive event-related text message

Budget

Provide and agree upon a scope of work, detailed estimate, and payment schedule

Keep client updated on the budget and receive approval for any incremental costs

Ensure that guests are aware of any costs they are responsible during the event

Reports

Create and maintain hotel rooming list and transportation manifest

Update and advise on attendance numbers and attrition deadlines

Collect and report information obtained from guests that is relevant to the event

Post program survey 

ROI  and cost comparison report upon request

      

Please reload